This Notice is revised from time to time. The current version is from 1 January 2021.
Our contact details
The Register Organisation is an as yet unincorporated subsidiary of UKPEN Ltd. The contact address for data protection matters is firstname.lastname@example.org. UKPEN Ltd is a not for profit NGO, Private Limited Company No 11529159 registered in England and Wales, and the web address is https://ukpen.eu.
We expect the Register Organisation to evolve into an independent not for profit company limited by guarantee and its details will be included in this Notice.
The web address of the Register Organisation itself is https://rejoinregister.org.uk.
What type of information we have
The Register Organisation holds “The Register” which is made up of the contact details that you provide when you fill in the form to “sign the Register”, supplemented by some other information in the public domain such as the relevant constituency, and ward, or other information which you provide after subsequent enquiry.
Under Data Protection legislation the lawful bases we rely on for controlling and delegating the processing of this information are:
By signing the Register, you enter into a contract with the Register Organisation. The contract consists, on the one hand, of your undertaking to “use my influence and my vote to make sure we rejoin the European Union as soon as possible”, and on the other hand the undertaking by the Register Organisation to share these details with local campaigning groups and with national organisations who will use them in their activity supporting re-joining the EU.
By filling out the registration form for the Register, you are giving your consent for the Register Organisation to hold your data. Consent can be withdrawn at any time by writing to the Register Organisation at email@example.com.
The Register Organisation is relying on the legitimate interest of securing a better future for the United Kingdom inside the European Union, which is likely to be hastened by collecting sufficient evidence of the weight of support in the country, constituency by constituency. The Legitimate Interest Assessment is regularly updated by the Register Organisation.
How we get the information and why we have it
We collect contact details in two main ways, online and in person. In both cases it is usually not the Register Organisation that collects the information, but a person or organisation acting on behalf of the Register Organisation. If the contact details are collected on a paper form they will be transferred onto the online database either by the person collecting the data or a third party, or by the Register Organisation itself. None of these intermediaries is entitled to process any data for any different use than that covered in this Privacy Notice.
The data on the database will be shared according to the permissions granted by the individual upon completion of the form. The current list of local groups covered by that permission can be consulted on the list of UKPEN-linked groups on the ukpen.eu website. The current list of national organisations covered by that permission will either be spelled out on the permission form, or will be covered by a general permission whose detail can be found on the rejoinregister.org.uk website.
What we do with the information
The Register is held on a database where the data controller is The Register Organisation and the data processors are the local groups which take responsibility for building up the list of signatories in a local constituency or constituencies. Which constituencies are covered by which group is explained on the rejoinregister.org.uk website. We intend the number of signatories on the Register to be used to apply pressure on MPs constituency by constituency, and in the national debate. This will be done by local groups or national organisations or the Register Organisation itself.
How we store your information
Your information is securely stored on a database set up by Northbridge Digital Ltd, and serviced by tnat company and by the Register Organisation. The information will be held until the UK rejoins the EU and may then be retained for any continuing functon that the Register Organisation announces.
Your data protection rights
Under data protection law, you have rights including:
access – your right to ask us for copies of your personal information.
rectification - your right to ask us to rectify information you think is inaccurate and/or to complete information you think is incomplete.
erasure - your right to ask us to erase your personal information in certain circumstances.
restriction of processing - your right to ask us to restrict the processing of your information in certain circumstances.
objection to processing - your right to object to the processing of your personal data in certain circumstances.
data portability - your right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at firstname.lastname@example.org if you wish to make a request.